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Business relocations are typically spurious reasons to improve productivity, boost revenues, reach new clients or cut costs. When you decide to move, there is a great deal to think about. You will most likely do lots of planning before even moving. It is important that you take the time to make a realistic assessment of your needs and the limitations of your resources. You may be able to move office headquarters to a more attractive area with better tax benefits. However, if your move to a new office location disrupts your day-to-day operations, you may not find it worth it.
Your office space plays a key role in the moving process, because it is where you will be performing most of your business operations. Therefore, you want to select an office facility that offers everything you need such as: adequate number of parking spaces, ample floor space, central heating/air conditioning, and proper electrical wiring. It is important that you understand the space limitations available at the new office site and be aware of the cost of the moving services, as some office locations will require you to pay a deposit prior to moving in. This deposit can be refunded when the move is completed and the equipment is returned to its former location.
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As a new business owner, you are probably trying to figure out how to move all of your employee’s belongings to your new office without incurring expenses. One way to reduce your expenses is to create a moving checklist for your employees to follow. By creating a checklist of all expenses associated with the move, you will be able to identify what items you can remove from your current office and transfer to your new office location without incurring additional costs. Some of these items include:
Business Moving – A move is not just emotionally challenging but it is also physically demanding. Therefore, a thorough understanding of the physical requirements of the move is critical for all business owners. A professional business relocating company will provide you with a full written estimate detailing all of the physical dimensions of the entire area of your move including any room sizes that need to be cleared, ramp length and maneuverability issues, stairs or other access issues, stairwells or access to exterior areas and building contents. If your company requires several vehicles to transport equipment, a current floor plan should be provided to the moving company to ensure that all employees have adequate and proper transportation methods during the move.
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Business Furniture and Equipment – Every business owner needs to spend money in order to successfully relocating their company’s offices and generating more revenue. Before you hire a moving company, ask what type of items you will need to move and if any of your current furniture and/or equipment will need to be replaced. The price quote for relocating your office depends on the price of all relocating equipment like desks, chairs, tables, computers, filing cabinets and more. Also, the price quote for replacing any office furniture will also be included in the quote.
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Social Media Marketing/ Launching – Most large corporations are always on the lookout for new and exciting ways to communicate with their customers. One great way to make a lasting impression upon potential customers is to launch a social media campaign prior to making a move. Many companies encourage customers to “like” their Facebook page, Twitter account and other popular social media account to help spread the word about their move. By following these steps, you can increase awareness about your new location and increase the chances of meeting new clients and prospects.
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Business Cards & Other Business Accessories – When moving, it is important to maintain all of your company’s important contact information such as email addresses, phone numbers, fax numbers, mailing addresses and web sites. It is imperative that you keep all of your business cards and important paperwork in one safe place. After the move, you will likely receive a large number of business cards with the same information and photos.
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Exercising Control – When relocating, it is important to exercise control over the expenses incurred during the move. Whether the move will take place at your own expense or the company’s expense, is a question to be answered before the move. You will need to make all relocation related expenses (including gas, car rentals, etc.) separate from the paychecks of employees and/or the business owners. This will help you control the actual expenses and not have those expenses re-occur once the move is over.
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